Huntsville Photographic Society

How the competitions will be conducted

Entries will be placed on a website approximately 5 days before the competition. The judge for that month will be given access to the photos and will inform the Digital Competition Secretary of their choices for first, second, third, and honorable mentions (awards base on the current HPS competition rultes). If the judge cannot get access to the photos, they will be asked to come a little earlier than normal on competition night and allowed to judge the photos before the actual meeting. If they can not show up early, they will judge the digital photos along with the other three categories during the meeting. Regardless of when the judging occurs, all entries will be displayed followed by the winners at the meeting. The judge will comment on entries if time permits.

Submission Method

Two choices of submission will be supported:
1) By CD to the Digital Competition Secretary (usually at the preceding meeting).
2) By email. Send photos to HPSContest@knology.net. With the subject line: HPS Contest.
NOTE: It is very important to have the correct subject line. ALL OTHER EMAIL WILL AUTOMATICALLY BE DISCARDED. Also note that the email address does not have a space between HPS and Contest but the subject line must have a space!

Digital Secretary must have photos 1 week (7 days) before the competition. The Digital Competition Secretary or a designated board member will accept CDs at the 1st meeting of each month for that month’s competition.

Submission Requirements

- JPG images only
- 8-bit color (I bits/channel)
- sRGB color space (this is default for most cameras)
- Maximum width is 1024 pixels
- Maximum height is 768 pixels
- File size must be less than 800 Kilobytes
- File name MUST be in the following format: YY-MM-#-YourName.jpg
YY ...........…..    year of the competition
MM .............…    month of the competition
# ............…..    entry number (1, 2, 3 or 4)
YourName ….    your first and last name, no spaces, initial caps (all in lower case except the first letter of first and last names).
- .............…..    dash (not underscore) is used between each field

Examples:

06-10-1-JoeBoyd.jpg (Joe Boyd’s 1st entry for the October 2006 contest)
06-10-2-JoeBoyd.jpg (Joe Boye’s 2nd entry for the October 2006 contest)
06-10-1-GuyMcCallister.jpg (Guy McCallister’s 1st entry for the October 2006 contest)
07-01-1-RickKress.jpg (Rick Kress’s 1st entry for the January 2007 contest)
07-01-2-RickKress.jpg (Rick Kress’s 2nd entry for the January 2007 contest)
07-01-3-RickKress.jpg (Rick Kress’s 3rd entry for the January 2007 contest)

Note: An optional letter may be added before your name (a - z). This allows the entrant a limited amount of control over the order in which the photo appears during judging.

Photos on Website

By default, all submissions will be posted to the Huntsville Photographic Society photo Website after the contest has been judged and will be open to the general public for viewing. The images will be reduced in size and there will be sufficient notice barring the use of the photos without the photographer’s consent. If you do not wish for an entry to be displayed on the Web, add the letter “X” after your name but before the “.jpg” extension in the file name. Example: 07-01-3-RickKressX.jpg would not be put onto the Web for viewing by the general public. If you do not wish any of your images display on the Web, EACH file must have the “X” at the end of the name.

Miscellaneous

The originating format of the photo does not dictate which category you may enter. You can still print digital images and compete in the printed categories. You may scan negative film, slides or prints and compete in the digital competition. Any and all combinations are allowed. The work must be your own original work.

The existing rule of a maximum of 6 entries per competition with no more than 4 in any single category still applies.

Competition in digital or any of the other categories is limited to HPS members.

HPS membership is open to all people regardless of residence. You do not need to be present at the meetings to compete.

The rules and other helpful documents are available for download below in PDF or Word format: